For those not fortunate enough to live or vacation in warm climates November may seem an unusual time to think about golf. It’s more likely folks are thinking about snow removal and the upcoming holidays, not about organizing a warm weather event. However, if you’re considering a spring or early summer outing now is the time to begin planning. With that in mind, here’s a checklist to get you started.

Golf Tournament Checklist

4-6 Months before the Tournament

  • Contact the golf course of choice and set event date
  • Sign contract and leave deposit with golf course
  • Discuss number of players expected, tournament format, food and beverage options, staff, and prizes
  • Connect with potential sponsors

6 Weeks before the Tournament

  • Assign staff (including volunteers) responsibilities
  • Order promotional merchandise—prizes,  goodie bags, and branded giveaways
  • Order graphics including signage, banners, and vehicle decals
  • Finalize food & beverage
  • Confirm sponsors participation

1 Week before the Tournament

  • Meet with course director to verify information: number of players, vendors, food and beverage providers, graphics display areas, and staff

1 Day before the Tournament

  • Confirm food and beverage, review staff expectations, check prize delivery, and inspect graphics installations
  • Provide player changes to the golf course

Day of the event

  • Set up registration two hours before the tournament
  • Share details and last minute changes with staff
  • Have fun!
  • Gather signs, banners, and any remaining prizes
  • Thank the staff
  • Begin planning next year

Start Making your Plans Today

If you begin planning now, you’ll be in full swing for spring. Taking the time to properly arrange the tournament and not waiting until the last minute is one of the keys to a successful event. There may be snow on the ground but contacting golf courses, providers, and sponsors now will help you shoot a winning score. If we can help you with graphics, or promotional prizes let us know—we’ll help you hit a hole in one.